- 1 Guide for Website Administration
Guide for Website Administration
The website product is available to the Trial and Premium Subscriptions only.
Managing a website can be a lot of work and even more so when you have volunteers that want to help, but also come and go. We’ve built this product with that in mind so you can easily pass the responsibility on to others with low risk and quick training.
The website provides an easy to use, pre-configured and styled website for your Pack or Troop. It provides a fixed layout and features the following:
- Admin panel
- Configuration Settings
- Menu creator
- Upcoming Events Listing (integrated with Scout Manager)
- File repository
- Content Management
- Photo Galleries
- Custom page creation
Creating your default website is super easy and fast, but first a leader will need to assign the Website Administrator role to you and/or other people. Once the role assignment is completed, you’ll need to logout/in so the Website menu becomes visible to you. Initialize the website The first time you pull down the Website menu you’ll only see a Website => Initialize menu option. Click Initialize to perform the necessary initialization and checks for your website. The validation will ensure that your Unit City/State are populated as they are used to create a unique endpoint for your website. If the validation fails, make the necessary adjustments and reinitialize. After initialization you’ll have a pre-configured, functioning website. The Website menu will also provide additional menu options you to customize and add content to the website. Only Website Administrators are able to view the extra menu options.
The admin panel is where the Website Admin manages everything from how your site looks to managing the content that gets displayed on your site. Configuration Settings This section allows you to customize how your website looks when people visit it. There are no wrong settings as most settings are personal preference for how you set them. Let’s go over them each in order.
Published status - determines whether the website is published on the Scout Manager directory. It does not prevent people who have your web address from visiting and viewing the site. Max posts on front page - the maximum # of posts to show on your front page. Max display size of excerpts - Posts can be large so you'll want to limit how much shows on the front page. This is the number of characters to show per post on your front page. Max galleries on front page - The maximum # of galleries to show on your front page. The order will be newest to oldest. Theme - select a preconfigured theme for your website. Static home page - You can create a page and have it show at the top of your home page with posts below it. Flickr Albums - Integrate Flickr albums by setting your Flickr user id. (see the Galleries section for more information)
You can change settings at any time and changes will be applied to your site immediately.
Your website wouldn’t be complete with menus allowing people to easily navigate your site and access the pages of content that you’ll be adding.
When you first initialize your website it will have a menu already configured. This is a good starting place as it points to dynamic content such as “files” and “galleries”.
You’ll notice that each menu has a Navigation Label and a URL. The navigation label is what your users will see and the URL is where the menu will take them. There are some special URL’s you need to be aware of that provide dynamic content:
- Photo Gallery. “/gallery”
- File repository. “/files”
In addition you can link to both internal pages and custom locations. The menu builder provides a convenient way to bring in menu selections for both the pattern for them is:
- Pages: “/pages/<page-permalink>
- External: http://site.url/path/to/content
For sites with lots of pages and content you may want to create a multi-level menu. You’ve seen these before where you click on a menu with a down arrow and a sub-menu is displayed. This is a great way create a cleaner navigation for your website for lots of content.
To create a sub-menu just drag an existing menu entry on top of another menu and drop it. You’ll get visual confirmation of the sub-menu relationship. To promote a sub-menu back to the top-level simple drag it off the menu and to the left until the visual indicator shows it as a top-level menu again then drop. Only one level of sub-menus is supported.
Site Content Management
Adding content to your site is what will make it really useful and valuable to your unit. It’s also a great asset to new scouts to find out more about your Pack/Troop, how you operate, the activities and growth your boys enjoy as scouts. All of these things and more you should be thinking about and putting on your website.
Pages & Posts
A bulk of your website will be made up of pages and posts. While these look and feel similar we differentiate them for specific use cases.
- Pages - A page is generally static content that you write once and maybe modify every now and then. It stands on its own, you link and create menu references to it.
- Posts - A post is generally shorter than a page and is usually used to communicate changes, events and Pack/Troop news. You can configure posts to show in a feed on your front page.
Pages and posts are created the same way, but on different tabs. Just click the “+” button above the list of entries to get started. You’ll have a full editor allowing you to construct the page/post in as simple or complex manner as you want.
While in the editor you will see a button on the toolbar labeled “shortcodes”. These short codes allow you to inject complex objects that would be very difficult to create on your own. We currently provide 3 shortcodes:
This will add a paypal donation button into your page. You’ll need to provide the PayPal id provided by PayPal. A default Button Image is provided, however you can use any image you want.
This will render a contact us page and send to the email address of your choice.
Allows you to dynamically insert and link to files you’ve uploaded into a page. The style selection lets you choose how it will display in your page as a list or table. You can also choose to link to a single File or show an entire Directory of files.
(see Files & Folders section)
You can insert images into your post/page by using the image button (usually 3rd row, looks like landscape). You can reference images from other sources or from ones you upload into a Gallery. In either case you’ll need the full URL of the image which can generally be obtained by hovering over the image, right-click and selecting “Copy image address/URL”. Galleries
The Gallery section allows you to create groups of photos (galleries) and upload photos into them. If you’re checking out this feature via the Trial subscription you’ll find that it has a very small quota (about 50MB) allowing you to upload just a handful photos depending on their size. The Premium subscription provides 5GB of storage providing storage for about 1000 photos that are roughly 4MB in size. You can also extend the storage if needed.
Managing Galleries & Photos
Galleries are collections of photos. To add photos you need to create a gallery or edit an existing one. To add a gallery open the Webite Settings, select the Galleries tab and click the “+” on the button bar above the list of galleries. To edit a gallery or add photos to it just click it to open it.
Create/edit a gallery
Give your gallery a name and set a date for when the photos were taken (this drives the order they show on your website). Checking the Public checkbox allows the gallery to be visible to anybody viewing your website. When you’re done creating your gallery change Status to Published so others can see it. You don’t need to click “save” as all your settings are auto-saved as you move through them.
Now you’re ready to upload photos. You can upload photos from a desktop or a mobile device, however depending on the browser and capabilities of the device the upload experience may vary slightly. Using a desktop computer is the fastest and easiest method as you can drag/drop photos into the the designated drop area or click the drop area to select one or more photos on your computer. Photos are scheduled for upload with between 1-3 uploading at the same time. It may take several minutes for all your photos to upload depending on the size of the photos and the speed of your connection.
By default the first photo you upload will automatically become the thumbnail associated with the gallery. To choose a different photo just hover over it and select the “home” shaped icon that appears. You can use the same method to remove photos by clicking the trash icon.
Photos can also be rearranged into any order you wish by dragging and dropping them into the order you want. You can rearrange photos anytime after they’ve been uploaded.
We support linking to Flickr which offers free storage for your images. This is a great way to extend your photo gallery. You’ll need to configure the website settings with the NSID from Flickr and we'll automatically link to the photo albums. Your Flickr galleries/images will show up just like galleries you created on Scout Manager, but are not copied over into Scout Manager and do not count against the 5GB limit.
Files & Folders
Most Packs/Troops have files that they need to get out their scouts, parents, volunteers and new members on occasion. To upload a file you’ll need to create/select a folder first. Folders are a great way to group like files together such as “Medical Forms”.
To upload one or more files navigate into the folder then drag files into the upload area or click it to select them. Files are scheduled for upload with between 1-3 uploading at the same time. It may take several minutes for all your files to upload depending on the size of the file and the speed of your connection.
After upload you can edit the file properties to fine tune its name and how it will display on your website.